> For the complete documentation index, see [llms.txt](https://docs.ngsurvey.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.ngsurvey.com/form-management/respondents-management/archived-respondents.md). # Archived Respondents ## 📚 What are archived respondents ? Archiving of respondent allows you to send a respondent into the archive. The main advantage of archiving respondent is that these respondents are not anymore taken into account by [security items](/form-management/security/security-items.md). As such we can re-allow respondents to fill the form even if the security items don't allow multiple submissions. \ \ This can be particularly handy if we wanted for example to create a [campaign ](/form-management/campaigns.md)in June and send our survey to [panel members](/form-management/campaigns/campaign/panels.md) and then re-send a campaign later on in December to same panel members. In such a case we could archive the June responses just before starting the December campaign to re-allow the [panel members](/panels/panelists.md) to re-take our survey a second time effectively allowing us to record multiple answers from the same group of people over time and generate [reports ](/form-management/reports.md)series of different date ranges. ## 🚀 Archiving respondents ![](https://1025048312-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M8fLhS0bmfBRyq0HdUm%2F-MB_lGBdwTSuAc3yv_z8%2F-MB_llJXSqG_M1RJXtnz%2Fimage.png?alt=media\&token=005c32cd-a0d7-4ba5-99f1-af884fb980b4) To archive respondents you may select the respondent and click on the **Archive** button. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation by asking a question. Perform an HTTP GET request on the following URL with the `ask` and `goal` query parameters: ``` GET https://docs.ngsurvey.com/form-management/respondents-management/archived-respondents.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is what the user is ultimately trying to achieve, the reason they need the answer. Sharing it helps GitBook give you a better, more relevant answer. A goal is most helpful when it describes the outcome the user wants rather than restating the question. For example, with `ask=how do I create an API token`, a goal like `automate deployments from our CI pipeline` lets GitBook tailor the answer to that use case. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.